AI Meetings Assistant

created by Anna Kilarska in 2022

I do not have capacity for it at the moment, so I decided to make the file open source

What am I creating?

Description

App that

is useful during different types of meetings
facilitates interactivity of meetings
answers common problems related to the lack of effectiveness of meetings
makes reporting from meetings easy
connects speakers to meeting participants
helps provide structure to meetings
facilitates problem solving and decision making during meetings

Target users

Groups of users

business
education
conferences etc.
remote
local communities
potential for product design/ working on specific products

Types of users

One speaker + crowd => typically one admin
working together => 1 admin; 2+ admins; everybody admin

Technicalities

Major languages
Both operating systems
Online version (to connect to without downloading app) + app to download
Basic version free - for passive users of the app (e.g. connecting online during a conference)
Paid version : for admins? for companies? establish the best way
version for phone + online connecting via website + desktop version

Technicalities => tools

3-7 modules, corresponding to basic user types or types of meetings
flexible tools
voice interactions + manual tools
needs to be superintuitive

Functions of the meetings AI app

Dealing with swing problem -> reducing the discrepancy between the expectations of people who order a product vs. the actual market demand vs. technical solutions used vs. applied vision of people actually creating a product -> the discrepancy itself can be attributed to a large degree to the lack of common understanding during meetings where the product creation is discussed
Future: AI meeting assistant; the direction to develop it towards
Helps introverts with ideas participate (introverts usually have the best ideas, but not always win the discussions with the rest of the participants)
Tackles the 4% problem: people remember, on average, about 4% of the content of the meeting after it ends -> increasing the percentage and providing record of the crucial aspects of the meeting can benefit all meeting participants as well as help achieving the purpose behind the meeting
Provides info to people absent at a meeting
Facilitates reporting + taking notes
Provides continuity to meetings
Facilitates planning and task delegation
Provides tools that facilitate solving problems and making decisions
Joins remote + real participants
Provides accessibility for different groups
Facilitates interactivity (define purposes of interactivity)
Provides structure to meetings
Makes meetings more effective
Helps sharpest ideas and not sharpest pencils win: meaning, the best ideas are more likely to win the discussion, rather than the discussion being won always by people with the highest rank in the company
Makes meetings more playful
Enhances creativity in participants
Connecting participants to speakers
Timeline/budget/steps building

Purpose of the app

make meetings more effective and clear
make meetings less tedious and more interactive
facilitate active participation
tackle major problems related to meetings in different settings
Connecting remote + real participants; speaker + participants; different meetings

SPECIFIC FUNCTIONS

1. FUNCTION: Connecting participants to speakers

PURPOSE

facilitate active participation
connecting speakers + participants

TARGET USERS

conferences
education
business
local communities
remote

POTENTIAL TOOLS

1.1. Tool to write everyone's email address in order to send the presentation to them afterwards (GDPR to take into account)

1.2. Sending calendar entries to everyone

1.3. Allowing viewers to mark content on ppt/keynote presentation or other materials, make their notes to it while viewing the presentation

1.4. Solutions that facilitate easier access for people with disabilities (think about details -> accessibility function)

1.5. Solutions that connect remote + real participants (think about details -> joining remote + real participants set of functionalities)

1.6. Virtual hand raising -> less intrusive than actual hand raising; speaker can answer at a convenient moment, wait until the end, ignore it or write to the person who had a question afterwards

1.7. Education module: tools, tests etc. - positive tools, aim at students not hating them

1.8. Tools to prepare materials by the speakers spontaneously and use them during the meeting -> details in 'enhances creativity in participants' function

1.9. Survey questions: 1. multiple choice: default option 2. open-ended questions in the case of smaller meetings 3. could be used in decision-making modules too

1.10. Keyword choice - details in 'enhances creativity in participants' function

1.11. Creating together - writing ideas / associations - creating diagrams - working with keywords -> details in 'enhances creativity in participants function

1.12. Decision-making modules - details in 'provides tools for solving problems & making decisions' function

1.13. Audience questions, written during the lecture -> speaker chooses or voting for them -> possibility to email answers to questions after the meeting -> participants more likely to ask a question if they do not need to speak; possibility to connect (speaker + participant) after the meeting

1.14. Chat between participants / messages

1.15. Solutions for people with disabilities

1.16. Writing ideas / associations with a specific concept and then discussing them

1.17. Brainstorming / developing ideas together

1.18. Simple games

1.19. Warning sign

1.20. Providing data via app to different users

1.21. Future: AI Meeting assistant

1.22. Tools for assigning / inviting workers to meetings

1.23. Recognize : function to recognize faces / voices of workers and assigning them to specific discussion parts in the report from the meeting (problematic: GDPR)

2. FUNCTION: Enhances creativity in participants

PURPOSE:

- make meetings less tedious + more interactive (2)

- facilitate active participation (3)

- make meetings more effective and clear (1)

TARGET USERS

1. Business

2. Education

3. Conferences

4. Remote

5. Local communities

POTENTIAL TOOLS

2.1. Creating together

2.1.1. writing ideas / associations with a specific concept and then developing them / discussing them

-> ideas / associations appear around that concept with the author marked

-> draw example

-> possible to discuss these associations and go further with them e.g. 'What is the first word that comes to your head when you think about X ' -> competition, company, concept, idea, person

-> added both with voice interaction + typing

2.1.2. creating diagrams together : different people in the meeting contribute to the diagrams => voice interactions + typing

2.1.3. keyword choice - draw - few stages, bubbles

2.2. Slogan building -> people provide their choice of slogans (...? perhaps start with keywords?), then voting for 3-10 best, then improving them together (Thesaurus, other tools) -> think whether it makes sense to include it

2.3. Brainstorming / developing ideas together -> provide a few scenarios / schemes -> possibility to create own scenarios -> voice interactions + typing

2.4. Solutions / decision-making module -> scenarios for choosing the right decision by a group - considering constraints - voting - developing different potential paths -> both voice + typing -> anonymous or not -> research

2.5. Allowing viewers to mark content on presentation

2.6. Tools to prepare materials for the meeting beforehand

2.7. Audience questions

2.8. Anonymous process possible

2.9. Tools for bringing ideas together - not just about who wins the discussion

2.10. provide data via app to other users

2.11. Tools for providing criteria that solutions / ideas must pass in order to get accepted

2.12. Product design paths

2.13. Autoanimations with creative elements

2.14. Interactive learning solutions

2.15. Companies core value checklist (?)

2.16. Tools for processing innovative ideas that come up during meetings through specific channels in the company

2.17. Meeting conclusions tools (?)

3. FUNCTION: Makes meetings more playful

PURPOSE

- make meetings less tedious + more interactive (2)

- facilitate active participation (3)

TARGET USERS:

1. Education

2. Remote

3. Local communities

4. Conferences

5. Business

POTENTIAL TOOLS

3.1. Simple games

3.2. Drawing (?) participants

3.3. Creating together (see 2.1.) - writing ideas / associations - creating diagrams - keyword choice

3.4. Slogan building (see 2.2.)

3.5. Brainstorming (see 2.3.)

3.6. Warning sign

3.7. Survey questions

3.8. Keyword choice

3.9. Chat between participants

3.10. Tools for bringing ideas together - not just about who wins the discussion

3.11. Voice interactions at almost every stage

3.12. Autoanimations with creative elements

3.13. Interactive learning solutions

4. FUNCTION: Helps sharpest ideas and not sharpest pencils win: meaning, the best ideas are more likely to win the discussion, rather than the discussion being won always by people with the highest rank in the company

PURPOSE

- make meetings more effective and clear (1)

- tackle major problems related to meetings in different settings (4)

TARGET USERS:

1. Business

2. Remote

3. Education

4. Conferences

5. Local Communities

POTENTIAL SOLUTIONS:

- voting / surveys => does not mean that the best idea wins, anonymous though

- anonymous process possible

- users see different ideas brought and presented together; it's not just about who wins the discussion or has a higher rank, participants should base their arguments on concrete concepts that were generated during discussion

- paths for making decisions together -> constraints taken into account

- decision-making tools - quick SWOT analysis etc. - matrix for quick stats that help make decisions based on data

- possibility to provide data via app to other users: - data that backs up your solution / decision

- evaluating tools - different criteria, users give points

- tools for providing criteria that solutions / ideas pass in order to be accepted, then, filtering these solutions / ideas through these criteria

- product design paths (?)

- providing tools that allow participants to evaluate ideas/solutions without any reference to people submitting them

- brainstorming

- provide data via app to other users

- tools for running ideas within concrete framework

- company core value checklist (?)

- tools for processing innovative ideas that come up during meetings through specific channels in the company

- recording and saving

- meeting conclusions tools

- key features checklist

5. FUNCTION: Makes meetings more effective

PURPOSE:

- make meetings more effective and clear (1)

- tackle major problems related to meetings in different settings (4)

TARGET USERS:

1. Business

2. Remote

3. Education

4. Confernces

5. Local Communities

POTENTIAL TOOLS:

5.1. Tools that facilitate reporting - details in 'Facilitates reporting + notes'

5.2. Tools for task delegation - details in 'Planning / task delegation'

5.3. Solutions that provide continuity to meetings - think about the key to continuity - details in 'Provides continuity to meetings'.

5.4. Solutions that provide a timeline to meetings - details in 'Providing structure to meetings'

5.5. Perhaps tools to run meetings within a concrete framework (Scrum etc.) - strongly consider

5.6. Perhaps tools to run meetings within a concrete framework (Scrum etc.) - strongly consider

5.7. Tool to write everyone's email address

5.8. Virtual hand raising

5.9. Future: AI meeting assistant - perhaps with other functionalities too - direction to develop it towards

+ pretty much any other tool here contributes to the increased effectiveness of meetings

5.10. Solutions that connect remote + real participants

5.11. Education module : tests

5.12. Tools to prepare materials for the meeting beforehand

5.13. Survey questions

5.14. Decision-making module

5.15. Audience questions module

5.16. Brainstorming

5.17. Warning sign

5.18. Anonymous process possible

5.19. Tools for bringing ideas together - not just about who wins the discussion

5.20. Provide data via app to other users

5.21. Evaluating tools

5.22. Tools for providing criteria that solutions / ideas must pass in order to be accepted

5.23. Product design paths

5.24. Voice interactions at almost every stage

5.25. Interactive learning solutions

5.26. Company core value checklist (?)

5.27. Tools for processing innovative ideas that come up during meetings through specific channels in the company

5.28. Joining with planner

5.29. Tools for assigning / inviting workers to meetings

5.30. Meetings visible based on a few keys

5.31. Auto-animations to back up functionalities of different tools

5.32. Squeeze options to incorporate multiple tools

5.33. Quick pinning options -> linking parts of discussion to product development paths / calendar entries / planned events / task management

5.34. Recognize options

5.35. Mark content on the presentation / materials

5.36. History of reporting

5.37. Recording and saving

5.38. Meeting conclusions tools

5.39. AI searching / filtering

5.40. Tools for building budget

5.41. Virtual business card exchange / keeper

5.42. Tool to write everyone's email address

5.43. Sending calendar entries to everyone

6. FUNCTION : Providing structure to meetings

PURPOSE:

- make meetings more effective and clear (1)

- tackle major problems related to meetings in different settings (4)

TARGET USERS:

1. Business

2. Remote

3. Education

4. Conferences

5. Local Communities

POTENTIAL TOOLS

6.1. Solutions that provide timeline to meetings (5.4.) - timeline frameworks / customizable / possible to create on your own

6.2. Perhaps tools to write meetings within a concrete framework (Scrum etc.) => strongly consider (5.5.)

6.3. Creative tools (2.1.)

6.4. Solutions / decision-making module (2.4.)

6.5. Perhaps tools to develop products along specific paths (5.6.)

6.6. Education module : tests

6.7. Tools to prepare materials for the meeting

6.8. Audience questions module

6.9. Evaluating tools

6.10. Product design paths

6.11. Tools that facilitate reporting

6.12. Tools for task delegation

6.13. Solutions that provide continuity to meetings

6.14. Future : AI meeting assistant

6.15. Joining with planner

6.16. Meetings visible based on a few different keys

6.17. Auto-animations

6.18. Meeting conclusions tools (?)

7. FUNCTION: Interactivity

PURPOSE:

- make meetings less tedious + more interactive (2)

- facilitate active participation (3)

TARGET USERS:

1. Business / education

2. Remote

3. Conferences etc.

4. Local communities

PURPOSES FOR INTERACTIVITY WITHIN THE APP:

- bringing users to a playful mode, to invoke creativity

- make meetings more fun

- connect users

- make participants more active

- help users learn effectively

POTENTIAL SOLUTIONS:

- simple games between iPhones / iPads / computers participating in the meeting

- drawing participants

- creating together

- voice interactions at almost every stage

- autoanimations with interactive elements

- interactive learning solutions -> think about details

- solutions to link the speaker to participants - virtual hand raising - asking sb to answer to the question - warning sign - questions

- surveys / keyword building etc.

- allowing viewers to mark content on a presentation

- providing solutions for people with disabilities

- solutions that connect remote + real participants

- virtual hand raising

- brainstorming

- future : AI meeting assistant

- AI searching / filtering

8. FUNCTION: Accessibility

PURPOSE:

- facilitate active participation (3)

- tackle major problems related to meetings in different settings (4)

- connecting (5)

TARGET USERS: ALL

POTENTIAL SOLUTIONS:

- voice interactions wherever possible

- intuitive

- connecting remote users

- comprehensive

- basic version free

- online version

- modules for the disabled -> think about details

- tool to write everyone's email address

- sending calendar entries to everyone

- solutions that connect remote + real participants

- audience questions module

- chat between participants

- future : AI meeting assistant

- interactive learning solutions

- tools for assigning / inviting workers to meetings

- meetings visible based on a few keys

- auto-animations

- squeeze

- pin

- recognize

- mark

- history of reporting

- new ways to filter information

- recording & saving

- AI searching / filtering

- possibility to create profile or linking to LI

- virtual hand raising

9. FUNCTION: Joining remote + real participants

PURPOSE:

- make meetings more effective and clear (1)

- facilitate active participation (3)

POTENTIAL SOLUTIONS:

9.1. Collaborative tools / creating together

9.2. Diagrams

9.3. Reporting tools

9.4. Chat / messages between participants

9.5. Pretty much any tool from the 'connecting participants' list

9.6. Allowing people to mark content on a presentation

9.7. Solutions for people with disabilities

9.8. Solutions that connect remote + real participants

9.9. Virtual hand raising

9.10. Education module : tests

9.11. Joining remote + real participants

9.12. Keyword choice

9.13. Audience questions : module

9.14. Brainstorming

9.15. Simple games

9.16. Warning sign

9.17. Anonymous process possible

9.18. Tools for bringing ideas together - not just about who wins the discussion

9.19. Provide data via app to other users

9.20. Evaluating tools

9.21. Product design paths

9.22. Tools that facilitate reporting

9.23. Tools for task delegation

9.24. Solutions that provide continuity to meetings

9.25. Tools that provide timeline to meetings

9.26. Tools to run meetings within a concrete framework

9.27. Future: AI meeting assistant

9.28. Joining with planner

9.29. Tools for assigning / inviting workers to meetings

9.30. Auto-animations

9.31. Squeeze

9.32. Recognize

9.33. Mark

9.34. History of reporting

9.35. New filter

9.36. Recording & saving

9.37. AI searching / filtering

9.38. Tools for building budget

9.39. Virtual business card exchange / keeper

9.40. Possibility to create profile or linking to LI

9.41. Tool to write everyone's email address

10. FUNCTION: Provides tools for solving problems and making decisions

PURPOSE:

- make meetings more effective and clear (1)

- tackle major problems related to meetings in different settings (4)

TARGET USERS:

1. Business

2. Local communities

3. Remote

4. Education

5. Conferences

POTENTIAL SOLUTIONS:

10.1. Tools for decision-making (4.5.) - quick SWOT analysis etc. - include or die matrix - features choice tools -> to think about

10.2. Possibility to provide data via app to other users (4.6.): - data that backs up your solution / decision

10.3. Evaluating tools - different criteria, users give points (4.7.)

10.4. Tools for providing criteria that solutions / ideas must pass in order to be accepted, then filtering these solutions / ideas through these criteria (4.8.)

10.5. Company core value checklist / matrix? - checking which solution / decision fulfills company core values to the greatest extent

10.6. Tools for processing innovative ideas that come up during meetings through specific channels in the company - research on the most effective paths

10.7. Survey questions

10.8. Writing ideas and associations with a specific concept and then discussing them

10.9. Slogan building

10.10. Brainstorming

10.11. Anonymous process possible

10.12. Tools for bringing ideas together - not just about who wins the discussion

10.13. Evaluating tools

10.14. Tools for providing criteria that solutions / ideas must pass in order to get accepted

10.15. Product design paths

10.16. Tools that facilitate reporting

10.17. Tools for task delegation

10.18. Future: AI meeting assistant

10.19. Company core value checklist (?)

10.20. Meeting conclusions tools

10.21. Tools for building budget

11. FUNCTION: Planning / task delegation

PURPOSE:

- make meetings more effective and clear (1)

- tackle major problems related to meetings in different settings (4)

POTENTIAL SOLUTIONS:

11.1. Joining with planner(s)

11.2. Task delegation tools (research needed)

11.3. Timeline for specific meetings

11.4. Meetings visible based on a few keys - think about details, crucial

11.5. Tools for assigning / inviting workers to meetings

11.6. Product development paths (future)

11.7. Tools to prepare materials for the meeting

11.8. Tools for bringing ideas together - not just about who wins the discussion

11.9. Provide data via app to other users

11.10. Tools for providing criteria that solutions / ideas must pass in order to get accepted

11.11. Tools that facilitate reporting

11.12. Solutions that provide continuity to meetings

11.13. Tools that provide timeline to meetings

11.14. Tools to run meetings within specific frameworks

11.15. Future: AI meeting assistant

11.16. Pin

11.17. Recognize

11.18. Mark

11.19. History of reporting

11.20. New filter

11.21. Meeting conclusions tool

11.22. AI searching / filtering

11.23. Tools for building budget

11.24. Tool to write everyone's email address

11.25. Sending calendar entries to everyone

12. FUNCTION: Provides continuity to meetings

PURPOSE:

- make meetings more effective and clear (1)

- tackle major problems related to meetings in different settings (4)

TARGET USERS:

1. Business

2. Remote

3. Local communities

4. Education

5. Conferences

POTENTIAL SOLUTIONS:

12.1. Meetings visible based on a few keys - think about details, crucial

12.2. Product development paths (future)

12.3. Tools for setting meetings within particular frameworks (Scrum, etc.)

12.4. Sending calendar entries to everyone

12.5. Product development paths

12.6. Tools that facilitate reporting

12.7. Tools for task delegation

12.8. Solutions that provide continuity to meetings

12.9. Tools that provide timeline to meetings

12.10. Future : AI meeting assistant

12.11. Joining with planner

12.12. Auto

12.13. Squeeze

12.14. Pin

12.15. Mark

12.16. History of reporting

12.17. New filter

12.18. Recording & saving

12.19. Meeting conclusions tools (?)

13. FUNCTION: Facilitate reporting + notes

- make meetings more effective and clear (1)

- tackle major problems related to meetings in different settings (4)

TARGET USERS:

1. Business

2. Remote

3. Education

4. Local communities

5. Conferences

POTENTIAL SOLUTIONS:

13.1. Auto-animations

13.2. Squeeze

13.3. Pin

13.4. Recognize

13.5. Diagrams

13.6. Notes on presentations

13.7. History of reporting

13.8. Mark

13.9. New filter

13.10. Recording & saving

13.11. Meeting conclusions tools (consider)

13.12. Tool to write everyone's email address

13.13. Sending calendar entries to everyone

13.14. Decision-making tools

13.15. Writing ideas / associations with a specific concept and then discussing them

13.16. Brainstorming

13.17. Tools for bringing ideas together - not just about who wins the discussion

13.18. Provide data via app to other users

13.19. Evaluating tools

13.20. Tools for providing criteria that solutions / ideas must pass in order to get accepted

13.21. Tools that facilitate reporting

13.22. Tools for task delegation

13.23. Solutions that provide continuity to meetings

13.24. Tools that provide timeline to meetings

13.25. Tools to run meetings within specific framework

13.26. Future : AI meeting assistant

13.27. Voice interactions at almost every stage

13.28. Autoanimations with interactive elements

13.29. Joining with planner

13.30. AI searching / filtering

13.31. Tools for building budget

13.32. Allowing viewers to mark content on presentation

14. FUNCTION: Provides info to people absent at a meeting

- tackle major problems related to meetings in different settings (4)

- connecting (5)

TARGET USERS:

1. Business

2. Education

3. Conferences

4. Local communities

5. Remote

POTENTIAL SOLUTION:

14.1. Auto-animations (13.1.)

14.2. Squeeze (13.2)

14.3. Pin (13.3.)

14.4. Diagrams (13.5.)

14.5. Decision-making tools (10.1.)

14.6. History of reporting (13.7.)

14.7. Product development paths (future) (11.5.)

14.8. Recording & saving (13.10)

14.9. Meeting conclusions tools (13.11.)

14.10. Tool to write everyone's email address

14.11. Sending calendar entries to everyone

14.12. Notes on a presentation

14.13. Solutions for people with disabilities

14.14. Solutions that connect remote + real participants

14.15. Decision-making tools

14.16. Brainstorming / developing ideas together

14.17. Tools for bringing ideas together

14.18. Provide data via app to other users

14.19. Tools that facilitate reporting

14.20. Tools for task delegation

14.21. Tools to set meetings within specific frameworks (e.g. Scrum)

14.22. Future: AI meeting assistant

14.23. Joining with planner

14.24. Pin

14.25. Mark

14.26. New filter

14.27. Recording & saving

14.28. AI searching / filtering

15. FUNCTION: Tackles the 4% problem (people usually remember 4% of the content during meetings)

- make meetings more effective and clear (1)

- facilitate active participation (3)

- tackle major problems related to meetings in different settings (4)

TARGET USERS:

1. Business

2. Remote

3. Education

4. Conferences

5. Local communities

POTENTIAL SOLUTIONS:

15.1. Meeting conclusions tools (14.9)

15.2. Diagrams (13.5.)

15.3. History of reporting (13.7)

15.4. Product development paths (future) (11.5.)

15.5. Notes on presentations (13.6.)

15.6. Sending calendar entries to everyone

15.7. Task delegation tools (11.2.)

15.8. Joining with planner (11.1.)

15.9. Education module: tests

15.10. Tools to prepare materials for the meeting beforehand

15.11. Keyword choice

15.12. Decision-making tools

15.13. Brainstorming / developing ideas together

15.14. Providing data via app to other users

15.15. Evaluating tools

15.16. Tools that facilitate reporting

15.17. Tools that provide timeline to meetings

15.18. Tools to run meetings within a specific framework

15.19. Joining with planner

15.20. Auto-animations

15.21. Squeeze

15.22. Pin

15.23. Mark

15.24. New ways of filtering

15.25. Recording & saving

15.26. AI searching / filtering

15.27. Tool to write everyone's email address

16. FUNCTION: Helps introverts with ideas participate

- make meetings more effective and clear (1)

- facilitate active participation (3)

- tackle major problems related to meetings in different settings (4)

- connecting (5)

TARGET USERS:

1. Business

2. Remote

3. Conferences

4. Education

5. Local communities

POTENTIAL SOLUTIONS:

16.1. Anonymous process (4.(2).)

16.2. Users see different ideas brought and presented together, it's not just about who wins the discussion or has a higher rank (4.(3).)

16.3. Paths for making decisions together (4.(4).) -> constraints taken into account

16.4. Decision-making tools (4.(5).)

16.5. Possibility to provide data via app to other users: -> data that backs up your solution/decision (4.(6).)

16.6. Evaluating tools (4.(7).) -> different criteria, users give points

16.7. Tools for providing criteria that solutions / ideas must pass in order to be accepted, then filtering these solutions / ideas through these criteria (4.(8).)

16.8. Product development paths (4.(9).)

16.9. Providing tools that allow participants to evaluate ideas / solutions without any reference, to people submitting them (4.(10).)

16.10. Tools that allow to ask questions / propose matters to discuss before the meeting / problems to solve -> proposals written beforehand by different participants, discussing them (4.(11).)

16.11. Virtual hand raising (1.6.)

16.12. Creating together (1.11.)

16.13. Audience questions, written during the lecture (1.13.)

16.14. Tools to prepare materials for the meeting beforehand

16.15. Audience questions module

16.16. Chat between participants

16.17. Writing ideas / associations with a specific concept and then discussing them

16.18. Slogan building

16.19. Brainstorming / developing ideas together

16.20. Evaluating tools

16.21. Tools providing criteria that solutions / ideas must pass in order to be accepted

16.22. Tools tat provide timeline to meetings

16.23. Interactive learning solutions

16.24. Tools for processing innovative ideas that come up during meetings through specific channels in the company

16.25. Virtual business card exchange

17. FUNCTION: AI Meeting Assistant

- make meetings more effective and clear (1)

- tackle major problems related to meetings in different settings (4)

- connecting (5)

TARGET USERS:

1. Business

2. Remote

3. Local communities

4. Education

5. Conferences

POTENTIAL SOLUTIONS:

17.1. Voice interactions everywhere (8.(1).)

17.2. AI reporting tools (Auto, squeeze, pin)

17.3. AI searching / filtering / new filter

17.4. AI / voice adding (events, meetings, content)

17.5. Sending calendar entries to everyone (automatized, voice based)

17.6. Solutions for people with disabilities

17.7. Solutions that connect remote + real participants

17.8. AI-based decision-making tools

17.9. AI-slogan building help (Thesaurus, automatised associations?)

17.10. Brainstorming / developing ideas together based on AI tools

17.11. Tools for bringing ideas together, AI component included

17.12. Possibility to provide data to other users via app - intelligent access to data, voice interactions

17.13. AI-based evaluation tools (consider)

17.14. Tools for providing criteria that solutions / ideas must pass in order to get accepted

17.15. AI-based task delegation

17.16. Solutions that provide continuity to meetings

17.17. Tools that provide timeline to meetings

17.18. Autoanimations with interactive elements

17.19. Tools to set meetings within specific frameworks

17.20. Future: AI meeting assistant

17.21. Tools for processing innovative ideas that come up during meetings through specific channels in the company

17.22. Joining with planner

17.23. Tools for assigning / inviting workers to meetings

17.24. Recognize

17.25. Mark

17.26. History of reporting

17.27. Recording & saving

17.28. AI-based tools for building budget

17.29. Virtual busines cards exchange / keeper

18. FUNCTION: Reducing swing problem (discrepancy)

(reducing the discrepancy between the expectations of people who order a product vs. the actual market demand vs. technical solutions used vs. applied vision of people actually creating a product -> the discrepancy itself can be attributed to a large degree to the lack of common understanding during meetings where the product creation is discussed)

- make meetings more effective and clear (1)

- tackle major problems related to meetings in different settings (4)

TARGET USERS:

1. Business

2. Remote

3. Local communities

4. Education

5. Conferences

POTENTIAL SOLUTIONS

18.1. Product design paths

18.2. Think + do research

18.3. Key features checklist

18.4. Tools to run meetings witin specific frameworks (Scrum etc.)

18.5. Reporting tools

18.6. Tools connecting meetings

18.7. Tools to prepare materials for the meeting beforehand

18.8. Decision-making tools

18.9. Brainstorming - developing ideas together

18.10. Tools for bringing ideas together

18.11. Tools to provide data to other users via app

18.12. Evaluating tools

18.13. Tools for providing criteria that solutions / ideas must pass in order to be accepted

18.14. Product design paths

18.15. Tools for task delegation

18.16. Solutions that provide continuity to meetings

18.17. Tools that provide timeline to meetings

18.18. Company core value checklist

18.19. Mark

18.20. Meetings conclusions tools

18.21. Autoanimations

18.22. squeeze

18.23. Pin

18.24. History of reporting

19 FUNCTION: TIMELINE/ BUDGET / STEPS BUILDING

- make meetings more effective and clear (1)

- tackle major problems related to meetings in different settings (4)

TARGET USERS:

1. Business

2. Remote

3. Local Communities

4. Education

5. Conferences

POTENTIAL SOLUTIONS

19.1. Tools for timeline building

19.2. Tools for building budget

19.3. Tools for building steps of a particular process

19.4. Sending calendar entries to everyone

19.5. Tools to prepare materials for the meeting beforehand

19.6. Survey questions

19.7. Brainstorming / developing ideas together

19.8. Possibility to provide data to other users via app

19.9. Evaluating tools

19.10. Tools for providing criteria that solutions / ideas must pass to be accepted

19.11. Tools that facilitate reporting

19.12. Tools for task delegation

19.13. Future: AI meeting assistant

19.14. Joining with planner

SQ

Mark

History of reporting

1 TOOLS: Tool to write everyone's email address

1.1. What am I creating?

- a tool that allows meeting participants to give their email address

* at login if they log in

* at a later stage, if they entered the app through a link (either to register or to get meeting materials)

- a tool to store meeting participants' email addresses

* after registering

* after login

* at a meeting stage, if participants enter through a link, without registering

- a tool to access email addresses

* by admins

* by people in charge of meetings

* by participants (?) (some restrictions needed)

- a tool to send meeting materials to registered email addresses

1.2. What value does it provide?

- makes it easy to send materials to participants

- makes it easy to ask for meeting materials

connects participants + speakers

makes it easy to 'recruit' participants to new meeting

What's worth doing?

- everything from 1.1.

automation => emails should be uploaded in an automatic way to meetings' list

classification - if used within an organization, emails should be classified according to structure within the organization

anonymous emails list/database -> RODO rules

1.4. What are the constraints?

- balance between anonymous / visible in a database

passage: login vs. link

automation + categorization

2. Sending calendar entries to everyone

2.1. What am I creating?

- a tool that allows speakers & participants to send calendar entries to:

* other participants

* people that they want to invite to a meeting

- a tool that allows speakers/admins (+ participants?) to create calendar entries ready to add

2.2. What value does it provide?

- allows for joining the app with the planner

makes it easier to invite people to meetings

makes it easier to provide order to meetings

makes it easier to classify meetings

2.3. What are the constraints?

- different calendar types

- the need to join this app with the planner

* best option anyway

- how to send the entries in a way that would make them notice?

* some people only want to use the meetings app and not the calendar => emails

- should that be the only form of invitation?

different operating systems

multiple appointments at the same time

should that be the only key to classify meetings (the planner)? Probably not!

emails or within the app?

notifications?

what they should contain + where should clicking on them put you?

2.4. What's worth doing?

- everything from 2.1.

- joining with the planner: comprehensive app or linkages

- creating formats for different calendar types

- think whether to create planner + meetings as separate apps or as one app

invitation + classification

options that make it easier to fulfill different functions / purposes / tools through calendar entries, e.g.:

* squeeze

* pin

* reporting

- cal squeeze

- notifications

4. Solutions that facilitate easier access for people with disabilities

4.1. What am I creating?

- a set of solutions that make it easier for people with different kinds of disabilities to use the app

* what kinds of disabilities? - sight, hearing, motion

- these solutions may - at the same time - facilitate usage for people without disabilities

4.2. What value does it provide?

- makes the app more accessible

- helps people with disabilities participate in meetings

provides solutions to use the app in several different ways

4.3. What are the constraints?

- different solutions needed

- voice assistant is going to be there anyway, which facilitates access for people with disabilities

- high cost

- making access to these particular features intuitive

- making sure that people with different kinds of disabilities get accessible and intuitive solutions

What's worth doing?

- voice assistant at every or almost every stage

- visual assistance next to voice assistance

- accomodating sign language apps, if there are any - there are now

intuitive

5. Solutions that connect remote + real participants

5.1. What am I creating?

- a set of solutions that connect remote + real participants

- solutions that make it easier to run meetings between groups of people that contain remote as well as real participants

- solutions that make it easier to create together/plan/inform/report/share materials

- solutions that allow remote participants to participate more actively in meetings

5.2. What value does it provide?

- makes joint (remote + real) meetings more effective by:

* providing tools to work with

* common reporting

AI meeting assistant

enhancing creativity

5.3. What are the constraints?

- different meeting types to take into account

- audio

- difficult when there are many participants

- one screen vs. no big screens during some of the meetings

- often an unequal share of meeting participation by remote users

- many people speaking at the same time on both sides (e.g. asking the AI meeting assistant to do sth)

different device types

5.4. What's worth doing?

- public mode (available for anyone during the meeting) + private mode (available for individual users)

* separate names for two AI assistants modes?

* or some other way to avoid confusion?

- common tools to work on during meetings

on/off audio and microphone

the person setting up the meeting decides on the degree of access of participants to public mode/ meeting materials

AI meeting assistant for multiple people

sharing mode with no participation

* admin

* participant - real

* participant - remote

outsider having access to materials => possible options for users

7 TOOL: Tools to prepare materials for the meeting

7.1. What am I creating?

- a set of solutions that allow users to add or prepare materials for the meeting

- materials may be understood as:

* briefs for the meeting

* pp presentations

* exercises for students

* surveys

* quizzes

* timelines

etc.

7.2. What value does it provide?

- answers the crucial need with respect to meeting preparation

- lets users prepare the structure for the meetings

makes materials preparation quicker and easier

automative upload of meeting materials for all participants

meeting materials available after the meeting too or for those absent

7.3. What are the constraints?

- formats of documents

templates needed?

very different meeting types

views -> several needed, especially for remote users

visibility of materials within the app

7.4. What's worth doing?

- allowing uploads of different document formats

- basic templates for various meeting types

- linking to a word processor

- double windows for materials + screen for remote users

- editable documents

- materials linked to meeting

- possibility to duplicate

9 TOOL: Survey questions

9.1. What am I creating?

- a set of basic tools to run survey questions during meetings

- tools to create simple surveys

9.2. What value does it provide?

- easy and accessible way to run surveys during meetings

- easy way to create basic surveys

- storing survey results

- easy way to make decisions, based on surveys

- unintrusive (relatively) way to run surveys

- quick charts

9.3. What are the constraints?

- RODO + regulations in specific countries

- anonymyzing

- open-ended questions, categorizing them and showing results

- accessibility / easy access to them

- results need to be possible to export to major data formats

- lack of research knowledge in the case of most participants

- different languages in the case of voice assistance

9.4. What's worth doing?

anonymyzing options

categorization tools (?)

possibility to export data into different formats

templates for survey questions

perhaps beginner's guide? / sample questionnaires

automatic charts/ tables

link options + attaching to meetings

linking to decision-making module, AI assistant, automatic survey creation from options discussed (voting)

13. Audience questions

13.1. What am I creating?

- tools to ask questions by participants to the speakers

- tools to process audience questions by speakers / crew

- tools to store audience questions + connect & respond later

13.2. What value does it provide?

- unintrusive way of asking questions

- allows crew (during later meetings) to filter questions and ask the best ones to the speaker

* the rest of the questions can be answered later via email

- speakers can see all the different issues that participants see with respect to their presentation

- remote / absent participants can ask questions

13.3. What are the constraints?

visibility of the option (speakers / participants)

right icon

speaker seeing the questions

storing questions / answers

right method for selecting / displaying the questions

13.4. What's worth doing?

- availability of the module if you just enter the app via link

- response module: inbox or via email

- pop-ups at speaker's screen?

- choosing the answer by the audience (?) - survey

- questions/answers as part of the reporting tool

16. Creating diagrams together

16.1. What am I creating?

- a set of tools to create common diagrams during meetings

- tools that facilitate making decisions based on common diagrams

- trees of thought? AI trees of thought?

* would need to be tested, probably the future

* incredible reporting tool/ project tool => 4% problem

16.2. What value does it provide?

- makes it possible to make decisions during meetings with the help of common diagrams?

- makes it easy to create & store common diagrams

- common diagrams as a way for reporting

e.g. trees of thought:

- possibility to develop trees during several meetings or to come back to them

- come back to them and see what the arrangements were

- fun and handy, compared to other reporting tools

- tackles 4% problem

- task delegation tool?

- quick to develop and READ(!)

16.3. What are the constraints?

- intuitive way to create diagrams?

- voice assistant to create diagrams - high level of AI needed for it

- level of AI development probably does not make it possible yet for the voice assistant to create that tree without some help

- spontaneous discussions may sometimes be hard to structurize on a tree diagram

-> necessary to create some options to easily change meeting plans to tree diagrams

16.4. What is worth doing?

- basic diagram schemes

- AI treediagrams

- solutions to prepare the basis for meeting diagrams in advance

- voice assistant diagrams -> regular ones and treediagrams

18. Brainstorming, developing ideas together

18.1. What am I creating?

- a set of solutions to help people brainstorm during meetings

- a set of tools to facilitate creative thinking within a group

- a set of tools to report on brainstorming results

- a set of tools to facilitate adding structure to brainstorming ideas

18.2. What value does it provide?

- makes brainstorming easy and quick

- makes it easy to add structure to brainstorming

- perhaps makes brainstorming more fun

- keeping record of brainstorming results / reporting

18.3. What are the constraints?

- mobile devices - hard to squeeze

- different brainstorming paths - hard to provide structure to them all

- unpredictability

- speed

18.4. What is worth doing?

- brainstorming AI tree diagrams

- bubbles - movable

using classic diagrams

squeeze + AI reporting

22. Anonymous process

22.1. What am I creating?

- a set of tools to anonymize the process of using some of the app features

- a set of solutions to run some app features anonymously all the time

22.2. What value does it provide?

- the possibility to run e.g. surveys via the app

- the possibility to anonymize the decision-making process

22.3. What are the constraints?

- should it be automatic?

- if not, ho do you turn it on in a visible and intuitive way?

22.4. What is worth doing?

- automatic anonymization in crucial places (surveys), options to turn it off (admin, user)

- the option to anonymize most actions by users?

23. Tools for bringing ideas together - not just about who wins the discussion

23.1. What am I creating?

- a set of tools to bring ideas together

- tools that help provide structure to ideas shared during meetings

- tools to provide continuity to discussions

- tools that show graphical illustration of ideas

23.2. What value does it provide?

- helps develop ideas within a group

- provides structure to idea development

- provides graphic background to developing ideas within a group

- helps keeping record of idea development

- reporting tool

- project development tools

23.3. What are the constraints?

- mobile devices - hard to squeeze

- spontaneous idea development - hard to provide universal tools for developing them

- AI tools that facilitate idea development require advanced solutions

23.4. What's worth doing?

- AI tools

- tree diagrams

- AI tree diagrams

- classic diagrams

- bubbles - movable

- AI reporting / squeeze / pin

- surveys / AI automatic surveys

- classic structuring tool

24. Provide data via app to other users

24.1. What am I creating?

- a set of tools to facilitate sharing data via app to other users as well as between users

- solutions to load data to the app

- solutions to display data via app to other users

- basic AI solutions for voice data management during meetings (difficult, but perhaps worth it)

24.2. What value does it provide?

- providing data to users is a crucial functionality for an app like this

- makes it easier to provide coherent and comprehensive reports

- makes it possible to work with data with the help of voice assistant

=> voice data management for the purpose of meetings?

- makes it easier to work with data during meetings

24.3. What are the constraints?

- code - complicated solutions

- different device types

- document formats

- the need to export to different formats

- voice interactions with data: complicated issue

24.4. What is worth doing?

- voice interactions with data / diagrams

- exporting into different formats

- supporting different device types

- solutions to add data to reports

- see surveys notes

- solutions allowing multiple people to work with a single dataset

- establish what kind of data interactions are really needed for such an app

=> probably more passive than active interactions

25. Evaluating tools / tools for providing criteria that solutions / ideas must pass to be accepted